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Rhode Island's Trusted EVV + Medicaid Solution

We make compliance EASY.

We’ve Done the Hard Work for You

Our easy-to-use, all-in-one home care software meets Rhode Island’s Medicaid Billing + EVV compliance needs, saving you hours of billing time and giving you peace of mind that your business is compliant and running efficiently, from field to office.

Keeping Your Rhode Island Agency EVV Compliant

AxisCare integrates with Rhode Island’s EVV aggregator, Sandata, allowing agencies to easily pass visit information directly from AxisCare to Sandata.

Our user-friendly mobile app, AxisCare Mobile, captures all visit information required by the state, including:

  • The type of service performed
  • The individual receiving the service
  • The date of the service
  • The location of service delivery
  • The individual providing the service
  • The time the service begins and ends
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Your EVV Experts

As a company, it is our priority to be experts in home care. Our team understands Rhode Island’s complex rules and regulations and is ready to support you every step of the way.

Understanding Rhode Island's EVV Requirements

Electronic Visit Verification (EVV) is a federally mandated program that necessitates the verification of all Medicaid-funded personal care and home health services via an electronic system. The Department of Human Services (DHS) is responsible for overseeing the Rhode Island EVV program. Service providers are required to employ the specified EVV system, unless they meet the criteria for an exception or waiver.

Service Types Covered by Rhode Island's EVV Requirement

Currently, the services in Rhode Island that necessitate the utilization of EVV are as follows:

  • Personal Care Services (PCS)
  • Home Health Aide (HHA) Services
  • State Plan Home Health Services
  • Private Duty Nursing (PDN) Services
  • Respite Care
  • Adult Day Care Services 
  • Home and Community Based Services (HCBS)

Please note that these are general categories, and the exact services subject to EVV may depend on the specific Medicaid program and policies within Rhode Island. For precise and up-to-date information and services covered by Rhode Island’s EVV requirements, it’s advisable to contact the Department of Human Services (DHS).

Eligible Exceptions & Waivers

Under the guidelines provided by DHS, specific circumstances may entitle a provider to an exception or waiver from using the EVV system. These circumstances include:

  • Services provided in rural areas with limited internet or cellular service
  • Services provided by a caregiver who is under 18 years old
  • Services provided through telemonitoring or telemedicine

To seek these exceptions or waivers, providers must submit a request through the DHS website and receive approval before they are relieved from using the EVV system.

Frequently Asked Questions

EVV, or Electronic Visit Verification, is a technology-based system that verifies when and where home health care services are provided.

Rhode Island EVV is mandated by the 21st Century Cures Act to provide accurate and timely data on the delivery of Medicaid-funded personal care and home health services.

In Rhode Island, the services that necessitate EVV include:

  • Personal Care Services (PCS)
  • Home Health Aide (HHA) Services
  • State Plan Home Health Services
  • Private Duty Nursing (PDN) Services
  • Respite Care
  • Adult Day Care Services 
  • Home and Community Based Services (HCBS)

The deadline for compliance with EVV for personal care services in Rhode Island was 1/1/21.

Non-fulfillment of the EVV requirements in Rhode Island could lead to severe consequences, including reduced reimbursement rates, termination of Medicaid provider status, and denial of payment for services.

For more comprehensive details about Rhode Island’s EVV requirements, please refer to the Department of Human Services website.

Speak to a Home Care Expert

Simply fill out the form below to help us understand your unique business needs and one of our home care experts will show you how AxisCare can help you simplify your compliance and streamline your processes.

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